Prioritize those six items in order of their true importance. When all is said and done, you’ll end up with a two-by-three grid that looks something like this: Finally, assign each zone a purpose. This might work for you, but if it doesn’t there’s another way. Other than your chair, you’re likely to use your work surface the most throughout your day. It is advised to start working on the tasks that are urgent, considering the effort and time you need to invest in each of your task and how much input you actually need from others. If you don’t have either of those, move one of the other sections here so you have more empty space at the front of your desk. If you need to use a number of apps for work, try to consolidate them so that you receive notifications in one place instead of three or four. Believe it or not, talking more can help you stay organized. Some professionals download browser extensions that help them complete specific tasks more efficiently. At the very least, tidy your desk before you leave the office so you don’t have to do it in the morning when you’re ready to work. Before answering, think about the many tools you use to keep yourself organized at work. Failed to subscribe. We use cookies to ensure the best experience on our website. Collect their data Keep in mind that you don’t need a cupful of pens and pencils when a single, high-quality one will do. At the beginning of each workday, plan the specific activities you hope to accomplish. At the same time, I can have projects for my home tasks, other ongoing projects at work, and more. In this article we’re going to talk about how to organize your workflow and manage the tasks/projects that you face each day inshaAllah. You can get all your … We’ve already talked about keeping the middle third of your desk open for your computer and keyboard, but if you need to type and write at the same time, dedicate part of the space to the right and left of your keyboard for scratch paper and notebooks. Next, divide the length of the desk into three equal sections from front to back. You can even try putting your phone in a drawer if you find yourself constantly curious about what’s going on in the Twitter world. This could be something like cleaning your garage or buying that new watch you like. And it takes serious effort to keep all that paper organized and accessible. There’s nothing more distracting than your phone blowing up every thirty seconds with news from every person in your contacts list. Your goal should be inbox zero. For more information, check out our help site. Here, the non-urgent tasks are all 5 times less important because of the way they’re structured on the page. Keep yourself from falling down the rabbit hole at work by setting up a work-only internet browser. Here are some of the task management techniques I’ve come across. An example of a done list used frequently in business (particularly when managing developers) is the agile reporting system: Walter Chen of iDoneThis brought this to my attention, and his article, The Power of the Done List made me realize I already have one. If this seems complicated, consider downloading a smartphone app like Wunderlist or Todoist, which will help you stay on track by sending reminders throughout the day. You should always reserve the middle third of your desk for your computer. It also means you’re not forgetting about your lower priority tasks altogether, you’re just putting them on the back burner. Add them to your Slack, Trello, give them login credentials Try Not To Multitask. It’s also a good idea to schedule organization breaks into your day. An ‘A task’ could be finishing off a big project that your boss has been waiting on or a presentation you’ll give this afternoon. Tomorrow I’ll probably be sick of it and defiantly hammering on the keyboard until it’s time to sleep…. Take that terrifying list of 20 ‘urgent’ tasks and pick just FIVE that you’re going to work on. So, for step 1, if you were to enter data into a Process Street checklist you could automatically push that data to a spreadsheet or a CRM. Your desk might look tidy if you store them in a drawer, but you’ll waste precious seconds retrieving said items every time you need to use them. It takes energy to stay organized. The space for your most important tool — a monitor and/or laptop — should be front and center on your desk. Just don’t start using too many. Once you do this, make a very real effort to return items you’ve used to their home location periodically throughout the day and before you leave in the evening. Limit your supplies to only a few essential items, and store them in the same place all the time. With all the work you’re doing on the latest task or project, it’s very easy to neglect your email inbox. As you sit down at your desk, take a deep breath and give … Our daily lives revolve around a certain number of tasks that we identify along the way to achieve our ambitions and SMART goals. Choose one cloud-based calendar or project-management app and use it to keep yourself on track and on task. First, your attention is divided, so you’re not putting 100 percent into the work.